💍 Wedding Planning Dashboard

Elizabeth DeLuca & Owen Medeiros | November 19–21, 2027 | Woodstock Inn & Resort, VT

Venue + F&B
$0
Woodstock Inn total
Outside Vendors
$0
Photographer, florals, music, etc.
115% Deposit
$0
15% refundable buffer
All-In Total
$0
With vendor estimates
Budget Headroom
$0
vs $85,000 cap

Final Cost Breakdown

Primary line items for the current selection — adjust the builder and vendor sliders below to update (or pick a preset in the Scenario Comparison at the bottom of the page). Outside-vendor bars start at mid-range market estimates and follow the vendor sliders.

Build Your Own Scenario

Current: 120
$165/person
5 hours

Outside Vendors

Drag each slider to set your estimate for that vendor (range = typical Vermont market low–high). These feed the All-In Total, the receipt, and the Final Cost Breakdown above.

Our Wedding Add-ons

Optional extras for the weekend. The room upgrade and Woodstock ready-room roll into the Woodstock total (and 115% deposit); the after-party and rehearsal dinner are separate event costs. All feed the All-In Total and the Final Cost Breakdown.

Woodstock Inn lodging for the couple
3 nights · wedding night comp (stay 3, pay 2)
$0
$9/person · house prosecco, 1 glass pp
$3,000
$6,000 · est. 30 guests, 3-course @ $85/pp, ~$40/pp beverages, $1,500 room, gratuity + 2% fee

Attire & Stationery

Personal line items for the couple. These feed the All-In Total and the Final Cost Breakdown.

$2,000
$1,000
$1,500

Itemized Receipt

Scenario Comparison

Four preset estimates for reference. Click a bar to load that scenario into the KPIs and Final Cost Breakdown above.

Entrees

Bar Packages

Late Night Options

Extra Stations

Woodstock Inn & Resort - Room Block

Contract Terms: 15 rooms minimum, 2-night minimum stay. Mary Rockefeller Suite included, Saturday night complimentary.

Area Hotels & Inns (Overflow)

Outside Vendor Estimates

Typical Vermont/New England market ranges for 120 guests. Examples from Woodstock Inn Preferred Vendor List 2026.

Low Estimate: $0
Mid Estimate: $0
High Estimate: $0

Wedding Details

Date: November 19–21, 2027 (off-peak season)
Ceremony: Our Lady of the Snows (confirmed available)
Reception: Woodstock Inn Ballroom
Guest Count: 120 (estimated)
Budget Cap: $85,000 all-in

Contract Terms

  • Deposit: 115% of estimated total (15% refundable buffer)
  • Payment Methods: Credit card (no processing fee), check, or wire transfer
  • Menu Finalization: Details including ready room food, champagne toast, wine pour, and final selections finalized with wedding coordinator via Banquet Event Orders (BEOs)
  • Bar Flexibility: 5.5-hour package available; timing coordinated with wedding coordinator
  • Venue Fee: $8,000 (off-peak Nov-Apr), subject to 10% Vermont rooms tax
  • Room Block: 15 Run-of-House rooms/night @ $489; Mary F. Rockefeller Suite @ $1,309/night (couple's wedding night complimentary with a 2-night stay)
  • Resort Fee: $40 per room, per day
  • Food Minimum: $150/person (minimum spend on food only; excludes tax & service)
  • Food Tax: 10% on food subtotal + 22% service charge
  • Alcohol Tax: 11% on beverage subtotal + 22% service charge

Rehearsal Dinner (Simon Pearce)

  • Venue: Simon Pearce Restaurant — 2nd Floor Loft & Gallery, Quechee, VT (no elevator to this level)
  • Date / Time: Friday, November 19, 2027 · 6:00–10:00 PM · 30 guests
  • Dinner: 3-course $85/person or 4-course $95/person (luncheon $55/person)
  • Hors d'oeuvres: a la carte per quantity; place cards $1/card (optional)
  • Beverages: charged on consumption at current pricing (no outside alcohol allowed)
  • Room Rental: $1,500 plus 2% restaurant fee
  • Gratuity: 20% of bill or $300/server (1 server per 15 guests), whichever is greater
  • Restaurant Fee: 2% added to all charges
  • Deposit: $500 non-refundable / non-transferable
  • Budget Estimate: ≈$6,000 (30 guests, 3-course @ $85/pp, ~$40/pp beverages, $1,500 room, gratuity + 2% fee)

Beverage Notes

  • House Prosecco: $55 per bottle
  • Prosecco Pours: 6-8 pours per bottle (depending on half or quarter pour for toast)
  • Wine Pour with Dinner: $42/person for 1-hour Banquet Red & White service

Source Documents